SSA Supporting Tools & Audit Guidance

1. Provide the completed SSA Credit 1.1 - Code of Conduct Template. OR

2. Provide the following policies, and ensure they are signed by management:
     - Inclusion and Diversity 
     - Conflicts of interest
     - Anti-bribery and corruption
     - Whistleblower mechanism
     - Confidentiality
     - Community engagement

4. Provide evidence of communication with and training of management and staff on policies - include signed training records of 50% of staff.
5. Provide evidence of any complaints recorded.

A. Business Governance

1. Provide a current ISO 9001 Quality Management System Certificate OR 
2. Provide evidence of a documented Quality and/or Business Management System that includes policies, procedures and processes to support accountable business practices, and a process for document control.
3. Provide evidence of roles and responsibilities for implementation and senior management assigned for policy implementation.
4. Provide evidence of how policies and procedures are communicated and made available to employees

B. Safety Management System

1. Provide a current ISO 45001 Occupational Health & Safety Certificate OR 
2. Provide evidence of a documented Safety Management System appropriate to operation (eg projects & workshop) that includes:
     - WHS Policy
     - Hazard/risk assessment and Risk register
     - Procedures for safety controls and continual improvement
     - Records management
3. Provide a risk assessment undertaken for a project or workshop
4. Provide evidence of responsibilities assigned to senior management.
5. Provide evidence of staff trained in WHS system e.g signed training records for 50% of staff 
6. Provide evidence of a chemical register and SDS - if applicable

1.Provide the completed SSA Credit 1.3 - Stakeholder Engagement Template. OR

2. Identify all key Stakeholders – include suppliers, contractors, customers and employees at minimum 

3. Provide the Communications Strategy including the procedure and process of communicating to stakeholders (e.g for each stakeholder group identify frequency (e.g weekly/monthly), and type of communication (e.g email/newsletter/meetings), and the content of communication (refer Credit 1.3 for minimum content)

4. Provide evidence of communications to/from stakeholders (e.g emails, meeting minutes, newsletters, website) including content on:

- Information on the SSA Program
- Performance against the SSA Program
- Inviting feedback on company performance or operation

5. Provide evidence on feedback collected from stakeholders

6. Provide evidence of the opportunities provided to stakeholders for them to engage with the business (e.g employee suggestion box, customer survey sent, website feedback form). 

1. Provide a current ISO 14001 Environmental Management System Certificate OR 
2. Provide evidence of an Environmental Management System that identifies environmental risks and manages potential impacts caused by the site manufacturing. The EMS should include:
     - an Environmental Impacts and Aspects Register - identify the workplace processes and their associated environmental aspect that could be affected. Undertake a risk assessment to rate the risk as low, medium, or high. Include management controls for the identified risks to minimise the impacts.
     - Specific and measurable KPI's for all medium to high environmental risks that are identified 
     - Measurement of progress against KPI's and implement corrective actions
     - A Continual improvement process to reduce environmental impacts
3. EPA license if applicable. 

OPTION 1a:

1. Provide the EPD(s) for the finished steel product(s) manufactured by the Applicant.

OPTION 1b:

1. Provide the LCA for the finished steel product(s) manufactured by the Applicant.

OPTION 2:

1. Provide a correctly completed SSA Credit 2.2 & 4.1 - Steel Supply Sourcing Form for a project completed in the last 12 months. Form must show that at least 70% (by weight) of the semi-finished products have EPDs. 

2. Provide the EPDs for all semi-finished products that are declared on the Form as having EPDs. 

3. Provide traceability evidence of the steel products purchased for the project (e.g provide a sample of delivery dockets, invoices, mill certificates). DO NOT upload all invoices for the project - the auditor will request additional records if required to verify the purchases. 

4. If the Applicant manufactures a defined steel product range, provide the completed SSA Credit 2.2 - EPD Form with evidence the GWP is within 10% variance of the suppliers EPD(s).

1. Provide a correctly completed SSA Credit 2.3 - Health Impacts Declaration for the finished product identified on the SSA Credit 2.2 & 4.1 - Steel Supply Souring Form. The declaration is to address the downstream handling and use of the finished steel product - from when the product leaves the manufacturing site to the product being installed at the building site, including:

- the lifecycle phases - transport, installation, use & maintenance, end of life

- physical and chemical health impacts during each lifecycle phase

- all known hazards and relevant SDS information (applicants can use the SDS of the semi-finished steel product as guidance)

- ensure the SSA Credit 2.3 Health Impacts Declaration is written at a level appropriate for all users 

4. Provide evidence that the SSA Credit 2.3 - Health Impacts Declaration is published on the Applicant's website.

If no paints and coatings were applied to the steel product, the Applicant is to provide a signed SSA Credit 3.1 - Letter of Assurance.

If any paints and coatings are applied to the steel product, the Applicant is to address points 1 to 4 below.

1. Provide invoices for the paint purchased for the project.

2. Provide the manufacturers specifications (e.g Technical Data Sheet and Safety Data Sheet) for the paint that was applied; and

3. Provide the Applicants (or sub-contractors) procedure for paint application that aligns with manufacturers specifications, including:

- WHS procedure

- Provision for storage and release of painted products to ensure paint is dry prior to product leaving site. 

AND: 

4. If the steel product was painted onsite and installed inside the building, as exposed elements, in regularly occupied areas, provide evidence of the paint VOC levels applied to the steel (e.g the paint manufacturer Technical Data Sheet) is below the GBCA Exposure to Toxins Credit limit.

OR:

5. If the steel was not painted on a building site; or if the paint was applied to steel in an area where the building occupant is not exposed to the painted elements (e.g external to the building, inside walls); or if galvanized coatings were applied to the steel, the Applicant is exempt from point 4 above. Provide a signed SSA Credit 3.1 - Letter of Assurance. Applicant must still address points 1 to 3 above.         

Credit 3.2 is mandatory for all SSA levels. 

A Manufacturing WHS Management system is in place to ensure workers are protected from physical, chemical and biological risks of harm.

No SSA template supplied. 

WHS risks/hazards include but are not limited to:

• physical (slips, trips and falls; abrasions, burns, strains and sprains; manual handling injuries; and inhalation of dust or fibres), 
• chemical (toxic, corrosive, carcinogenic, mutagenic and reprotoxic substances), and
• biological (viruses, bacteria, protozoa and other microorganisms as well as animals, plants and animal or plant products that can create a hazard to human health).

1. Provide a current ISO 45001 Occupational Health & Safety Certificate; OR

Provide all of the following:
2. WHS Hazard and Risk Assessment procedure to identify and assess risks
3. Risk Register including controls
4. Evidence of training employees to complete risk assessments (e.g. toolbox talks or project risk assessment register)
5. Example of an Internal Audit report undertaken on the WHS system.

1. Provide a Modern Slavery Statement in accordance with the requirements of the Federal Modern Slavery Act 2018. This requirement applies to all businesses, regardless of legal obligations. The statement must include all 7 mandatory criteria for Modern Slavery Statements under Section 16 of the Act.

2. Provide evidence of a risk assessment undertaken that assesses risks of modern slavery in the supply chain, including local and international suppliers

3. Provide evidence the Modern Slavery statement is published on the Australian Government Modern Slavery Statements Register

4. Provide evidence the Modern Slavery Statement is published on the Applicant's website

1. Provide a correctly completed SSA Credit 2.2 & 4.1 - Steel Supply Sourcing Form for a project completed in the last 12 months declaring all steel feedstock sourced for the project. List of all steel products purchased for the project by invoice. Identify the supplier and the crude steel mill on the Form. Identify the products that have EPDs. The project must meet the minimum 50% EPD requirement, this is calculated automatically in the Form. 

2. Provide the EPDs for all semi-finished products that are declared on the Form as having EPDs. 

3. Provide traceability evidence of the steel products purchased for the project (e.g provide a sample of delivery dockets, invoices, mill certificates). DO NOT upload all invoices for the project - the auditor will request additional records if required to verify the purchases.

4. Provide the SSA Verified Supplier Certificates for all steel feedstock purchased from SSA Verified Suppliers for the project. 

5. For any non-SSA Verified Suppliers - provide evidence that the SSA Credit 4.1 - Supplier Declaration and SSA Credit 4.1 - Manufacturer Declaration were sent to the supplier and manufacturer (ie the 12-month grace period is enacted).  

1. Provide a correctly completed SSA Credit 4.1 - Carbon Emissions Reduction Form - enter energy data for each of the 5 years (for each energy source and each year provided in the SSA Credit 4.1 - Carbon Emissions Reduction Form). The average annual carbon emission reduction target of 0.5% per year and 2% over 5years, must be met, this is calculated automatically in the Form. 

4. Provide evidence that the site is tracking its energy use and emissions e.g excel tracking spreadsheet, online energy management system. 

5. Provide a sample of energy provider invoices or equivalent records. The invoices should reconcile with the data entered into the SSA Credit 4.1 - Carbon Emissions Reduction Form. The auditor will request additional records if required.

3. Provide evidence that a program is in place to continuously monitor and reduce carbon emissions e.g a corporate Carbon Emissions Reduction Plan. 

1. Provide the sites Waste Management Plan to avoid, reduce, reuse and/or recycle waste 

2. Provide a correctly completed SSA Credit 5.1 - Waste Use and Reduction Form - enter the total amount of waste generated for each waste stream at the site for a 12-month period. The waste diversion target of 80% must be met, this is calculated automatically in the Form.

3. Provide evidence that the site is tracking its monthly waste data for each waste stream (e.g monthly data tracking spreadsheet, internal report, waste contractor report). The total for the 12-month period should reconcile with the total waste data entered into the SSA Credit 5.1 - Waste Use and Reduction Form. 

4. Provide a sample of invoices for each waste stream (e.g 3 x monthly invoices). The invoices should reconcile with the data in the waste tracking system and the SSA Credit 5.1 - Waste Use and Reduction Form. The auditor will request additional records if required.